Zenploy is a modern and visual recruiting software (ATS) that allows companies to manage their job ads, candidates and interviews without hassle. Thanks to Zenploy our customers streamline their hiring processes and take better hiring decisions. We really aim at making recruiting frictionless and delightful for every person involved.

Zenploy is flexible and customizable so it can easily adapt to a large number of situations, from early stage startups to global companies and even recruiting firms.

At Zenploy we work hard to provide the best HR solution. What makes us different is that we built a powerful and easy-to-use solution which is connected to the best services out there to ease your workflow. We are also the only solution that cover every step of your hiring process: from sourcing candidates to onboarding new hires.

We offer several plans, all including 7-day free trial.
Take a look at our pricing page for more details.

This page is a good place to start with if you're having issues or questions. But you can always contact us at support@zenploy.io, we'll help you promptly.

Yes, as of May 25, 2018 Zenploy is fully compliant with the General Regulations on Data Protection (GDPR). At Zenploy, we make privacy a priority and we place a high value on data security, for both you and your candidates. For information,

• our servers are hosted by Amazon Web Services in Northern Virginia (Privacy Shield Compliant).
• we use 256-bit SSL encryption when transmitting data to our servers.
• we do not use, transmit or resell any personal data.
• you can access, modify or permanently delete your data, at any time, as well as those of your candidates (GDPR, Right to be forgotten).
• we make available to you Terms of Application (ToA) to which candidates must consent when submitting personal data. They indicate what will become of their data (storage, management & processing) and how they can exercise their right of revocation of consent.
• it is planned to warn our customers and their candidates in case of data breaches.

We have a read-only API that is very useful if you plan to create your own career page. Fetch job titles, descriptions, locations, teams, etc... from Zenploy and plug it into your page. Take a look at our documentation to know more.

While creating a new job offer you have the ability to customize the application form and ask optional or mandatory questions to candidates while they are applying on your career site.

Zenploy allows you to have a multilingual career site. You have nothing to do, we automatically detect the language candidates are using and display your career site in their own language (or in English by default). We currently support English (en_US), French (fr_FR) and German (de_DE), and we're working on adding more.

Yes it is possible. On the candidates page, click on the top-right button "..." to bring up more options. Then select "Import (format CSV)" and upload a CSV file that contains information about your candidates and/or leads.

The CSV file can contain the following columns (in any order):

Column name	Required	Description
email	Yes	Email address of the candidate
first_name	Yes	First name
last_name	Yes	Last name
phone		Phone number
website_url		Personal website url
github_url		Link to Github profile
twitter_url		Link to Twitter page
facebook_url		Link to Facebook page
googleplus_url		Link to Google Plus page
linkedin_url		Link to LinkedIn profile
job_id	Yes	16-character reference for the job the candidate applied to (leave it empty for leads). You can find it on the job page in Zenploy. E.g. qBcgS7fOP6TdEYRj
document_urls	Yes	Links to a downloadable documents (resume, cover letter, etc...), seperated by "|" when there are many. You can use Dropbox or Drive for example.
current_company_name		Company they currently work for
current_job_title		Current job title
tags		List of tags to associate with the candidate or lead, separated by "|" when there are several of them.

Yes it is possible. On the candidates page, click on the top-right button "..." to bring up more options. Then select "Export (zip file)". It will start exporting all your candidates and leads, a file will automatically download once it's finished. It will be a zip file that contains your data in a CSV format, along with the associated documents.

Indeed can take up to 48 hours to process your publication and they can reject your publication based on their own criteria. It is recommended to publish all your job offers that are public if you decide to use the Indeed integration otherwise they might be rejected by Indeed.

Zenploy allows you to create templates to use when communicating with candidates. You can manage these templates in the "Communication" section under the "Settings" tab (to be noted that only admins can manage templates for now).

While creating a template you can define merge fields that will be provided when using the template. We offer built-in merge fields that will get automatically filled. You can insert a merge field into a template by using the following syntax: %{field_name}.

Field name	Meaning
company_name	Name of your company.
candidate_email	Email address of the candidate.
candidate_phone	Phone number of the candidate.
candidate_first_name	First name of the candidate.
candidate_last_name	Last name of the candidate.
job_location	Location of the job the candidate applied to (e.g San Francisco, CA).
job_department	Name of the department associated with the job they applied to.
job_title	Title of the job they applied to.
job_link	Link to the job offer (Zenploy career site).
application_date	Date the candidate applied.
application_share_link	Link to the shared candidate profile.
interview_location	Location of the interview.
interview_department	Company department associated with the interview.
interview_schedule_link	Link to the interview schedule.

You can define four different types of steps, each one has a semantic meaning that is used to define what actions can be associated with that step.

Step type	Meaning
New	Used to triage candidates who have just entered the pipeline but aren't ready for screening yet.
Screening	Used to screen candidates before scheduling more in-depth interviews with them.
Interview	Used to handle scheduling and managing interviews for candidates that have passed screening steps.
Selected	Meant for candidates that have passed screening and interview steps but haven't been hired yet.

Go to the Overview tab and click on the career site link under Shortcuts.

Click on your name in the right top corner, select "My account" then check or uncheck notifications as you wish.

Go to the Settings tab, click on the "Communication" tab, then decide which type of communication should be automated.

Go on the candidate profile you want to delete, in the top right menu, click on "Delete".

Go on the candidate profile, in the top right menu, click on "Disqualify".

Go on the candidate profile you want to edit and click on "Edit".

Go on the Jobs tab, select the job you want to unpublish and then go under the Publications section. On "Your career site" row, click on the "Cancel" icon to unpublish the job from your career page.

You can see them on every job page, under the "Active candidates" section. Or you can find them right in the candidates pipeline under the Candidates tab.

Go to the Team tab, click on "Add user" and then input user information. An email will be sent to him with a link to access his account

Go to the Team tab, hover on a member and use the icons on the right side to either edit or delete.

Go to the Settings tab, click on "Localization". Then add, edit or remove them as you like.

You can share your openings on social media directly on Zenploy or from your career site by using the social media icons.

Go to the Settings tab, click on "Referral Program" and manage your employee referral program from there.

Click on the search bar at the top. Input a name, phone number, tag, position or company name to find candidates.
Tip: You can also use filters to reduce the number of candidates shown.

Go on the candidate profile. In the "Interviews" section click on the cancel icon or the edit icon for a given interview.

If you posted your job ads to non partner job boards, there are two solutions to collect your applications into Zenploy:
1. Place the unqiue job url at the beginning or at the end of your job ad. This way we will automatically track which site candidates came from (Recommended).
2. You can also use the unique email address, which is automatically generated when you create a job, to route all your applications into Zenploy.

Nothing to do, it's all automated once you've published to them!

To post your jobs on social media you have to enable integrations under the Integrations tab. Once you create jobs you will be able to post jobs on the channels you activated.

Each time a person click on one of your jobs url on the web (Google, Social media, Job Boards, etc..), we use cookies to know where they came from. You can find all candidates channel tracking in the Analytics tab.

If one of your team members is not involved in the hiring process of a candidate, you can use the @mention (e.g. @john) in order to invite him in the discussion about the candidate. An email will be sent to him with the comment details. If your team member has been involved in the hiring process of a candidate, you have nothing to do. He will be notified as soon as you post a message.

While creating a job you can define an interview model in order to automate scheduling. At the 4th step (Interviews) click on "Create a new model" and set up your own interview process for this job.

To inform a candidate about his upcoming interview, you have to go the Interviews section on his profile and click on "Send schedule". An email will be sent to him with all the interview details. To inform a recruiter you have nothing to do, an email will automatically be sent to them a few hours before the interview.

Go to the Jobs tab, then click on "Post job".
Follow the different steps that guide you through defining your ad.

We are integrated with Google Calendar, so you can add job interviews to your own calendar. You simply have to enable the Google Calendar integration under the Integrations tab. Each time you schedule an interview, it will be added to your calendar.

Firstly you should go to the Integrations tab, enable the integration of job boards you are used to publish your jobs on. Once enabled, the selected job boards will appear in your channels list right after creating a job. Thanks to these integrations you will be able to publish jobs and collect all your applications directly into Zenploy.

Publications are subject to validation from job boards, which can take between 24 to 72 hours. Your job offer may have been rejected by the job board depending on its own publication criteria.

Unpublications can take between 24 to 72 hours depending on each job board. Past this period please contact the job board directly.

Go on the given job, under the Publications tab and click on the "Edit" icon. Within the pop-up, click on "Republish". That's it, your job has been republished!

Go on the job you want to update, click on Edit in the top right menu, edit your job and save. Then, go to the Publications tab and click on the "Edit" icon. Within the pop-up click on "Republish". That's it, your job has been updated and republished!

Go on the Candidates tab, then select "new candidate" and manually input the candidate information.
Tip: Don't hesitate to add tags, it will help you sort candidates.

Search for the candidate you want to refer, go to their profile and click on "refer this candidate".
Note: You can only refer a candidate before an interview has been scheduled.

Go to the Settings tab on, then in the "Profile" section. You can add a logo and a description for you company. These will automatically appear on your career site once set. Also you can add your social media handles and turn candidates into followers.

It's easy! Go to the Candidates tab, then simply drag and drop the candidate to the next step and follow the instructions to schedule an interview. Or you can search for the candidate you want to interview, then click on "add interview" on their profile. You can also create several interview rounds.

Zenploy works well with recruiting agencies! If you have hired an external recruiter to source and screen candidates for you, you have several options to import applications:
1. Add the external recruiter(s) to your Zenploy team with limited rights.
2. Create a unique job link with the name of the external recruiter, this way he will be able to import candidates to your pipeline by using the application form on your career site .
3. Ask your external recruiter to send you a CSV file containing all the information related to prescreened candidates and import all applications data into Zenploy (see: Can I import candidates?).

When you create a job, you can customize and define candidate traits needed for the position. It will help interviewers know what they should focus on during and after interviews.

Go to the Settings tab, click on "Add card" in the Subscription section.

Go to the Settings tab, click on "Cancel plan" in the Subscription section.
Note: You will lose access to paid features and your team members will get locked out.

Go to the Settings tab, click on "Switch" in the Subscription section.

In the Subscription section under the Settings tab. The summary of your payments will be shown there once there is at least one.